Fellas! Are you working as a secretary in a company or organization? Sure, you will take in charge in all letter’s issues. And yes, a Business Letter issue is one of a thing you should be master in. Even you are not an employee, a business letter is important for any purposes if you want to send a proposal to other organization, company or even your teacher. Knowing how important business letter purposes are, we are interested to discuss it today. Please stay tuned and enjoy reading!
What is Business Letter?
A business letter is a formal and professional document which is written by personal, organization or company to its clients, stakeholder, company, organization and many more. This letter purposes to deliver any information, request, permission and many more professionally with the basic and common templates among people all over the world. Both a personal correspondent and company need to build the build quality through your business letter in sake of showing your professional business. Then how to make it? Here we go.
What Should Include in Business Letter?
Well, it is the crucial parts you should mention inside of your business letter. And, here the parts are:
- Header, it shows the detail information about your company or organization. It includes company’s logo, name, address, and contact details. If you write as personal, you can give your complete name, address and contact details.
- Date, Month and Year
- Recipient’s details
- Opening salutation
- Main paragraph, commonly it consists 3-4 paragraph. The first paragraph explains who you are and what the purposes of writing the letter are. The second and third one tells the other supporting ideas why your issues are important to be considered. And for the rest, it is the conclusion of your letter including the hopes.
- Closing Salutation
- Your complete name with the positions at the company.
What is the Format for a Business Letter?
A business letter is a formal letter which has the obvious rule for people in all over the world. So that’s why, you should pay attention with its format and font. But again, each organization may have different format and style for their professional communication. And we are here to share the common types of the basic business letter format. Here some details about it:
- Block Format
The most common Business Letter Layout is using a block format. Through this format, the whole body letter is left justified with the single space except using second space between paragraphs.
- Modified Block
The second most common used in Modified Block. It is the modification of block format. If you use this format, you have to put the body of letter, the sender’s and recipient’s addresses are left justified with the single spaced. Meanwhile, you have to put the date and closing at the center point.
It is the modified block style. Even, it is the most rarely used in Business Letter Format. Using this format, the entire body letter is concaved of left justified.
The next important part is about the font. In this case, you don’t have any compromise because you only preferred to use Times New Roman within 12 sizes Font. Yes, it is the basic and common font that is used in all types of Business Letter. But, if you addressee your letter to a liberal company, you have little more freedom to use other types of font.
For the rest, punctuation also becomes the important aspect to care. Yes, it is the strict rule to put comma (,) on some parts of letter such as date, address, salutation and signature. Inside of the content, you should be careful because the punctuation may affect the letter’s representation, meaning and purposes of the things you want to say.